Absences

Sick leave

If you fall ill on a weekday (between 8:00–15:45) immediately contact your supervisor (Education Manager) via phone. If you fall ill in the evening of your teaching day (after 15:45) or on a weekend teaching day, call the Itätuulenpiha caretakers (tel. 046 877 3622), regardless of your teaching location.

Information about your sick leave is needed quickly in order to arrange a substitute or cancel lessons. Do not notify your sick leave via voice message or text message but always via direct phone call.

Kursor Absence Notification

After the phone report to the Education Manager, you will receive an email instructing you to submit an absence notification in Kursor. Follow these steps:

1. Log in to Kursor: https://www.kursor.fi/Kursor
2. You can access the absence notification from the front page or the sidebar menu.
3. Start by clicking Uusi hakemus (New form). You can submit the notification when the text on the button is red.
4. On the Hae kursseja (Search courses) page, check the course sessions you are reporting an absence for and click Tee poissaoloilmoitus (Submit absence notification).
5. Fill in the following information on the next page:
   • Esimies: Select from the menu the supervisor you notified of the absence.
   • Miten on ilmoitettu: Briefly describe how you informed the supervisor of your absence.
   • Milloin on ilmoitettu: The current date is filled in automatically. Change it if you notified the supervisor earlier, e.g., the previous day.
   • Opetuskerrat: Make sure all teaching sessions during your absence period are listed.
   • Työvapaan hakuperuste: Choose the appropriate option. Note: If you have a doctor’s or nurse’s certificate, attach it.
   • Päiväys: The date will be added automatically after saving.
6. Tallenna: Kursor will send a notification to the selected supervisor after you save the form.

The absence application will first appear as Hakemus (Application). In this state, you can edit or delete it if necessary. After the supervisor processes the application, it appears as Hyväksytty ja lähetetty (Approved and sent). The supervisor will send both the absence form and any attached doctor’s/nurse’s certificate to Omnia’s human resource (HR) services.

Absence notifications remain in Kursor for the duration of the semester, after which they are removed from the database.

Sick pay

Part-time teachers are paid sick pay in accordance with the valid collective agreement.

If the employment of the part-time teacher has continued for at least one month (Section 11, Chapter 2 of the Employment Contracts Act), the teacher is entitled to full pay for the duration of the impediment until the end of the ninth working day since the day of falling ill, but up to the point when their entitlement to the daily allowance pursuant to the Health Insurance Act begins. If the employment has continued for less than a month, the employee is entitled to 50% of their pay.

If the part-time teacher teaches on average at least 14 hours a week throughout the entire employment relationship, the sections governing sick pay are different (Sections 2 and 8, Chapter V of KVTES). 

On the basis of a personal notification (with the permission of a supervisor), an employee may be on sick leave for five days, at maximum. The sick pay is calculated as presented above. When a supervisor is notified of sick leave, they can ask for a medical certificate. The first day of sick leave is unpaid if the sick leave notification and medical certificate have not been delivered to the employer within one week after the signing of the medical certificate.

Sick pay is paid on the normal payday (the 7th of each month). Payroll information is transferred for payment around the 20th of the previous month (the exact date may vary). If the sick leave information is received after this transfer at the end of the month, the corrections will not be included in the next payroll and the payment will be delayed by one month.

Temporary nursing leave

If an employee’s child who is under the age of 12 falls ill suddenly, the employee is entitled to temporary nursing leave to arrange care for the child or to care for the child. Teachers who on average have over 14 hours of lessons a week are entitled to paid absence. Temporary nursing leave is granted for a maximum of four successive working days at a time, of which three calendar days are paid.

A credible account of the child falling ill must be provided. These accounts are, for example, a certificate from a nurse (the certificate must also include the name of the employee) or other account approved by the employer.

Other reasons for absence

A supervisor (Education Manager) can only permit postponing a lesson for a very serious reason and if things such as the facilities allow it. Substitute arrangements must always be agreed on with the designated contact person (coordinating teacher, pedagogical expert, planner). Being late for the lesson may lower the pay paid for the teaching.